CODEX PRIVACY POLICY

Codex Consulting Ltd (aka Codex) is an International Technology Leaders Network whose registered address is Alpha House, 4 Greek Street, Cheshire, SK3 8AB, United Kingdom.

Codex shares the wisdom of today’s great innovators via Codex Talks and events. Our mission is to inspire technology leaders and entrepreneurs to apply their collective imaginations to deliver technologies that will continue to transform our lives.    

Codex takes your privacy very seriously. This privacy policy explains how we use any personal information we collect about you and your organisation when you visit our website and opt in to receive our newsletters.

Please note that the Codex website and newsletters may contain external links that are not covered by this privacy policy.

We will only collect, keep, process and share personal data for legitimate business purposes as detailed below or if we are legally required to do so.

We will be as clear and transparent as possible with you on the personal data we collect and how it will be processed.

For as long as we maintain records of your personal data, we will keep it up-to-date and protect it with the appropriate safety measures. To learn more about how long we will retain your personal data, please see “further details” section below.

You can request a copy, transfer or deletion of the personal data we keep about you at any time by contacting:

Codex
12 Ellwood Road
Beaconsfield
Bucks HP9 1EN
United Kingdom

Email: data@codex.com

 

INFORMATION COLLECTED THROUGH THE WEBSITE

We collect information about you when you:

• Buy tickets or register for our events
• Register to receive our newsletters
• Complete surveys and forms
• Provide feedback or request details about what we do
• For further details please see “further details” section below.

We collect this information to process and manage:

• Registration and ticket purchase for events
• Sending news updates and information about our work and events

 

COOKIES

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.

You can set your browser not to accept cookies and remove cookies from your browser.

GOOGLE ANALYTICS

We collect information about browsing behaviour on our website so we can update it and ensure it is relevant for our audience. 

NEWSLETTERS

If you are opted in to receive our general newsletters you will receive information regarding our work and events.

We will collect information on open rates and click throughs to assess and improve our newsletters and any other information you provide.

You can easily unsubscribe from our newsletters by clicking on the link displayed at the bottom of each newsletter.

OTHER MEANS OF COLLECTING INFORMATION

We may collect information through channels other than our website. For more detail please click “further details” section below.

UPDATES TO THE PRIVACY POLICY

We keep our privacy policy under regular review. We will place updates on this web page and communicate them in our newsletters. This privacy policy was last updated on 18 May 2018.

 

HOW TO CONTACT US

Please contact us if you have any question about our privacy policy or information we hold about you.

By email:  data@codex.com

Or write to us at: 

Codex
12 Ellwood Road
Beaconsfield
Bucks HP9 1EN
United Kingdom 

 

CODEX PRIVACY POLICY – FURTHER DETAILS

INFORMATION COLLECTED THROUGH THE WEBSITE – FURTHER DETAIL

Data that may be gathered via our www.codex.com website www.paypal.com and www.eventbrite.com may include:

• Full name
• Company/organisation/trading name
• Email addresses
• Landline and mobile numbers
• Mailing and billing addresses
• Social media handles
• TitlesPayment methods (encrypted)
• Forms and survey responses
• Purchase history
• User login details

 

OTHER MEANS OF PROCESSING INFORMATION:

Emails:

We collect information from emails sent to our team members. We collect names, job titles and contact details of contacts that may qualify as leads or can contribute to our work.

Our work:

We count on delegates and attendees at events to actively contribute to our work, and may contact them for input, completion of forms and surveys.

Information provided by  delegates and attendees will be retained and may be processed to produce reports, letters, press-releases and other public policy material.

All personal data we process is:

• For the purpose of providing delegates and attendees with information about our work and events
• Sharing and promoting our news and news about the latest developments in the technology world
• Marketing purposes (Legitimate Interest – Business to Business Marketing)
• Surveying our online presence and adapting it to insure it suits our audience interests

Third party service providers

We use third party processors to collect, export, process and store personal data on our behalf. All our processors are compliant with the General Data Protection Regulations and you can view their websites for further detail:

• Google LLC
  
• Eventbrite
  
• Mailchimp
  
• PayPal

Data retention

We will retain some personal data categories in order to comply with legal requirements. Otherwise, we will remove information that is not required for our processes.

Use of this Codex website

We will try to make sure that the details given on this site are correct. However, you should be aware that contributions to this site are made from different parts of the world. If you notice any errors on this site please let us know and we will try to correct them. The information on this site is provided on an “as is” basis, without any representation or endorsement made and without warranty of any kind whether express or implied, including but not limited to the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security and accuracy. The information on this site should not be used for any commercial purposes and should not form the basis of any commercial investment decision. In no event will we be liable for any loss or damage including, without limitation, indirect or consequential loss or damage, loss of profits or opportunity or any loss or damages whatsoever arising out of or in connection with the use of this site.

Links to external websites
On this site you will find links to other sites. We do not accept any responsibility for the content of any of the external sites and cannot guarantee that those links will work. Care should be taken if you decide to divulge information whilst on a third party site. You should always read the terms of use and any terms and conditions on third party sites as we have no control over third party sites. Third party sites are accessed at your own risk.

No endorsements
Links to third party sites should not be taken as an endorsement by them of our site or as an endorsement by us of their site. Third party links are included as a point of reference and information only.

Trademarks and copyright
All third party trademarks are acknowledged and belong to their respective owners. If your trademark appears on this site and you object please notify us and we will remove it. The contents of this site are protected by copyright and owned by Codex. All rights reserved. No part of this site should be copied without the consent of Codex. Whilst care has been taken not to use a third party’s copyright, if you think that your copyright material appears on this site please let us know so that we can investigate and if required, remove it.

Virus protection
Whilst every commercially reasonable effort is made to check and test material for viruses we cannot guarantee that the site will be virus free. You should always use up to date anti-virus software before downloading any material from this site. We do not accept liability for any errors or omissions or for any losses, direct or consequential, which may be sustained as a consequence of using this site.

Liability
Except as set out in the clause below we do not accept liability for any loss that you suffer (including, without limitation, damages for any consequential loss or loss of business opportunities or projects, or loss of profits) howsoever arising, whether in contract, tort or otherwise from your use or inability to use this site, or any of its contents, or from any action or omission taken as a result of using this site.